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Company Secretary

The Organisation:

Established in 1992, Chronic Pain Ireland CLG. is the national organisation providing information and support services to those living with chronic pain. We are a registered charity (no: 20028022), and we work with all stakeholders including those living with chronic pain, their families and carers, health professionals, students, researchers and others interested in chronic pain.

Chronic Pain Ireland has demonstrated professional leadership in Ireland and Europe by raising awareness of chronic pain, educating in methods of dealing with the condition, and advocating for the needs of people living in chronic pain.

We advocate for multi-disciplinary treatment centres, improved health services and changes to the educational curriculum so that healthcare providers are more aware of the condition and the challenges of diagnosing, treating and managing chronic pain.

We adhere to the principles of good corporate governance. We are transparent and compliant with all regulatory requirements.


Chronic Pain Ireland (CPI) is the national charity providing information, education and support services to people living with Chronic Pain, their families, friends, caregivers and other interested parties. We advocate on their behalf and work closely with all stakeholders.

Our Vision is an inclusive society where people living with chronic pain are believed, understood and supported.


Our mission is to create a greater understanding of those suffering from Chronic Pain in Ireland. We aim to support our members and nurture those living with the condition and their families through guidance and information provision and to advocate within the wider community.

The Role:

CPI are seeking a Company secretary with expertise in Governance, legal and compliance to ensure adequate oversight for the board of CPI as part of its charitable purpose. If you have experience in this area and want to play a role in assisting us to achieve our strategic plan, we’re keen to hear from you. 

General Trustee duties of a Charity Trustee

  • Comply with the Charity’s governing document
  • Ensuring charity is complying with its charitable purpose for the public benefit
  • Acting in the best interest of the charity
  • Act with Reasonable Care and Skill
  • Manage the assets of your charity 

General Responsibilities of the Company Secretary will include the following:

The role of the Company Secretary is to monitor and ensure compliance with relevant legal requirements by ensuring, either directly or indirectly, that appropriate arrangements are in place for Chronic Pain Ireland.

They act as secretary to meetings of the board and its committees, and
maintain the minutes of these meetings.

The Secretary is also responsible for:
• To uphold the highest standards of integrity and probity.
• Ensuring the safe custody and proper use of the company seal.
• To safeguard the good name and reputation of the organisation.
• To assist and facilitate the Directors in ensuring the funds of the company are prudently and properly managed.

Maintenance of Registers

The Company Secretary must maintain the following statutory registers:
• Register of Members
• Register of Directors and Secretaries
• Register of Substantial Interest
The Secretary must also maintain the following non-compulsory registers:
• Register of Applications and Allotments
• Register of Use of the Company Seal


The Company Secretary must also maintain and furnish copies of the
following documents:
• Charges created by the company
• Company Constitution
• Director’s interests and contracts with the company
• Statutory Returns

The Company Secretary is responsible for filing information with the CRO in a timely fashion, including:
• Annual returns
• Report and accounts
• Notices of appointment, removal and resignation of officers and changes to their particulars
• Change of registers office
• Location of registers
• Special resolutions and certain ordinary resolutions
• Charges and satisfactions thereof

Additional Responsibilities

• Coordinating the publication and distribution of the organisation’s Annual Report and accounts including, where appropriate, interim statements in consultation with the organisation’s advisers and, in particular, preparing the Directors’ Report
• Establishing and administering the company’s registered office including the receipt, coordination and distribution of official correspondence received at the registered office
• Providing facilities for the public inspection of company documents
• Acting as a channel of communication and information for non-executive Directors/Board members
• Ensuring compliance with all statutory and other retention periods for
As well as these core duties mentioned above, the Company Secretary may also be involved with specialists and advisors in other areas such as legal, accounting, finance personnel and employee benefits.

The Board

CPI’s Board of Directors consists of a group of committed and experienced volunteers from the voluntary, community and private sector. We encourage collaborative, open communication and all directors have the opportunity to contribute to the leadership and direction of the charity in fulfilling its purpose.

Time Commitment

The Board typically meets about eight times per year, with meetings currently being held remotely. Board meetings are approximately two hours’ duration. Additional meetings of sub committees are arranged, as required, by the members involved and approximately 1 hour in duration.

Support & Training

  • The Company Secretary will be offered a formal induction and provided with access to all relevant policies, procedures, financial data and board handbook.
  • The chair of the board and other board members will be available for support and advice.
  • All directors have the opportunity to avail of required training including governance training to meet the requirements of the role through our charity partner network.

Next steps

  • Please submit your CV and cover letter outlining why you think you would be suitable for this role to our Chair; Martina Phelan at



Company Secretary

Published on 02.01.2024

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