Secretary to the Board

Secretary to the Board

The Organisation

Renmore Gymnastics Club (RGC) is a not-for-profit, community organisation based in Galway. We provide gymnastics opportunities across all levels, from recreational and participation programmes through to international-level competitive gymnastics, in a safe, fun and progressive environment.

General duties

• Act in the best interests of RGC and support its mission, reputation and good governance
• Uphold the club's governing documents, policies and relevant legal requirements
• Exercise care, integrity, impartiality and confidentiality in the role

The Role

RGC is seeking a Secretary to the Board. This role supports the effective operation of the Board by ensuring accurate records are maintained, meetings are well organised and board documentation is properly managed. In line with the RGC organisational structure, the Secretary to the Board is a voting position and reports directly to the Chairperson.

Responsibilities will include

• Preparing and issuing meeting notices, agendas and board papers in advance of meetings
• Ensuring accurate minutes are taken, approved and retained appropriately
• Maintaining board and club records and making them available when authorised
• Acting as a conduit for general correspondence to the Board
• Supporting compliance by maintaining proper documentation and orderly filing and archiving
• Maintaining an up-to-date club history and archive, including key records and developments

Board meetings

Board meeting are once a month, in person or online, usually in the evening time. When in person they are at our facility in Briarhill, Galway