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Trustee as Company Secretary

The role

Neighbourhood Network are seeking to recruit a Director as a Company Secretary. 

This is an opportunity to join a growing voluntary board of professionals in the process of submitting to the Charities Regulatory Authority as a charity.

The Board are particularly interested in individuals with strong data recording skills, an appetite for task management and an eye for details.

An introduction to Neighbourhood Network

Neighbourhood Network is an Irish not-for-profit organisation which aims to promote social inclusion, tackle loneliness and build supportive and resilient neighbourhoods around Ireland. Our work creates communities of empowered people, with a strong sense of local identity, and builds empathy and understanding between neighbours. 

We believe that building connections between neighbours increases the strength of the community overall and leads to more inclusive, healthier and happier communities.

We are seeking board members who resonate with this vision to help us guide and grow the organisation. In particular, we are seeking to recruit a non-executive director to the board with a knowledge and experience of company secretary duties.

The ideal candidate will have prior experience in a company secretary role and a professional experience in the non-profit sector in Ireland. 

Expectations of all Board members include:

  • An understanding, appreciation of and commitment to Neighbourhood Network’s vision, mission and values.
  • To provide input to the strategic direction of the organisation.
  • To inform, with expertise and experience, the organisation’s formation.
  • To act as a trusted advisor to the CEO and Board members.
  • To comply with the organisation’s governing document.
  • Possible membership of a Sub-Committee of the Board.

Shared responsibilities of all board members include:

  • Ensuring the organisation is complying with its charitable purpose for the public benefit  
  • Acting in the best interest of the organisation
  • Acting with reasonable care and skill 
  • Overseeing the management of the assets of the organisation
  • Commitment to all legal and fiduciary responsibilities, ensuring compliance with statutory obligations and ensuring best practice in corporate governance.

Board meetings:

  • The Board meets monthly, 11 times per year on Mondays, Via Zoom, for 1.5 hours.
  • The time commitment is 1-2 hours a week with monthly meetings. The term of office is 1-3 years with the ability to renew for a further term.
  • AGM held in April in Dublin or via Zoom.

Remuneration: This is a voluntary role.

Role specific responsibilities

  • Specific duties and responsibilities of this role include:
    • Ensure that the procedures of the organisation are in compliance with its constitution governing document.

    • Convene meetings of the board of directors.

    • Maintain the record of decisions of the board of directors in the Company Minutes Book.

    • Supporting board committees to keep accurate records of their work and outputs.

    • Convene and record the minutes of the company’s AGM.

    • Maintain the statutory registers of the company (Directors, Members, Directors Interests, etc.).

    • Make returns and submissions to the Company Registry Office.

    • Make returns and submissions to the Charity Regulatory Authority.

    • Maintain the library of the organisation’s policies, procedures and protocols.

    • Maintain the archive of the organisation’s governance documentation (annual financial statements, strategic plans).

    • Maintain the record of compliance with relevant governance standards (e.g. CRA governance code).

    • Lead on an annual governance compliance review.

    • Act as a second signatory on corporate documents.

    • Provide advice and guidance on Company Law and relevant legislation.

    • Ensure that those entitled to do so may inspect company records.

    • Provide the relevant information and documentation to support the induction of new board members.

    • Advise on the appropriate communications IT to accomplish the effective and efficient functioning of the board.

Candidate Experience, Skills and Personal Qualities

  • Essential

    • Data recording skills
    • Task management skills
    • Digital communications and IT skills

    • An eye for detail

  • Desirable

    • Knowledge of company secretary role duties and responsibilities
    • Strategy Planning
    • Knowledge of the Not-For-Profit Sector in Ireland (in particular in the realm of community development). 

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More about Neighbourhood Network

Street Feast CLG (T/A Neighbourhood Network) is an Irish not-for-profit organisation which aims to promote social inclusion, tackle loneliness and build supportive and resilient neighbourhoods around Ireland. Our work creates communities of empowered people, with a strong sense of local identity, and builds empathy and understanding between neighbours.

We are a young organisation that is building from the work of early social entrepreneurial pioneers. We are committed to achieving a high standard of organisational governance. 

In 2020 the organisation focused on building strong foundations towards adopting the Charities Governance Code and we expect that 2021 will see significant progress in this area. The work was begun in building a values-based board and creating the systems, policies and structures essential for a vibrant organisation with high safety and compliance standards. Neighbourhood Network operates under the legal entity of Street Feast CLG (company register number 622674, Registered Charity: Pending).

Our year culminates with the national day of street lunches and community celebrations called ‘Street Feast’ that each year brings together over 110,000 people in 1,150 communities, through the simple act of sharing a meal with their neighbours. Since Street Feast began 10 years ago, we have seen a total of 5,563 Street Feasts take place across Ireland. President Michael D Higgins is our patron.

In 2020 we expanded our vision and mission, developed a range of dynamic community development programmes, and adopted a new name for the organisation; Neighbourhood Network.

For more information about the organisation, visit www.neighbourhoodnetwork.ie