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Company Secretary

The role of company secretary is a very important one, in that it is the only legally required role under the Companies Act 2014. The role can be quite varied and the person appointed to the role may be required to perform duties which are beyond the remit of the standardised job description. The secretary should be available to attend all meetings and is responsible for the following:

  • Establishing and maintaining close contact and a good relationship with other members of the board/committee, especially the chairperson
  • Receive all letters and answer them as directed by the board/committee (some of this task may be delegated to the manager)
  • Organisation of meetings
  • Production of agendas and other necessary materials
  • Taking of minutes
  • Writing up and circulation of minutes
  • Management of committee correspondence
  • Notifying directors/members of all meetings, in advance and in writing